5.2.c   CONTROL OF FUND-RAISING ACTIVITIES

The chief executive officer has ultimate responsibility for and exercises appropriate control over the institutionís fund-raising activities.

 

JUDGEMENT

 

††† Compliance     Non-Compliance     Partial Compliance

 

NARRATIVE

 

The universityís Chancellor has ultimate responsibility for and control over fundraising activities.  The Vice Chancellor of University Advancement is primarily responsible for the universityís fundraising unit.  He is appointed by the Chancellor, serves at the will of the Chancellor and is a member of the Chancellorís cabinet, making him one of the Chancellorís direct reports.  The Chancellor has regular (approximately once monthly) one-on-one meetings with the Vice Chancellor of University Advancement and conducts his formal evaluation annually.  The organizational chart, illustrates the supervisory relationship with the Chancellor as well as the staff of the Division of University Advancement. 

 

The Chancellor has ultimate control of the institutionís fundraising policies and procedures.  Section 300.1.2 Evaluation of Positions for Designation as Senior Academic and Administrative Officer, of the UNC Policy Manual indicates that the ďDirector of DevelopmentĒ is one of the senior academic and administrative officers of the university, responsible to the Chancellor.  The Chancellor retains oversight of all policies and procedures governing the raising of funds that support the university.  The fundraising activities of the university are managed primarily through the Division of University Advancement.  However, there are working relationships with affiliated entities such as the Real Estate Foundation, which the Chancellor serves as a member of the Board of Directors.  The Real Estate Associationís Bylaws are provided. 

 

All fund-raising activities of the university are designed to support its mission, and the Chancellor is fully engaged in establishing fundraising goals, including those set for the current capital campaign.  All policies related to fund-raising are approved by the Chancellor and the Board of Trustees.  The current policies show the Chancellorís and Board of Trusteesí Approval of and engagement in the current capital campaign.  The primary policies that govern fundraising are (a) Resolution for Gifts to N.C. A&T State University, and (b) the Donor Privacy Policy.  The Chancellor routinely engages with the universityís fund-raising activities, including acknowledgment of major gifts ($25,000 and more). 

 

While fund-raising is the responsibility of the Division of University Advancement, some affiliated groups also engage in fundraising on behalf of the university.  These include the National Alumni Association and its active chapters.  The By-laws and the Association Agreement for the National Alumni Association are provided. 

 

The university has a variety of teaching, research and outreach centers that support its mission.  These are not fundraising entities.  Each Center or institute has a reporting line to either the Provostís Office, the Division of Research and Economic Development or to one of the academic deans.

 

SUPPORTING DOCUMENTS

 

1.      The University Org Chart with the Division of University Advancement Organization Highlighted

2.      Section 300.1.2 Evaluation of Positions for Designation as Senior Academic and Administrative Officer

3.      Real Estate Foundation Board of Directors

4.      Real Estate Foundation Bylaws

5.      Capital Campaign Goal

6.      Fund-raising Policies

a.      Resolution for Gifts to N.C. A&T State University

b.      Donor Privacy Policy

7.      Chancellorís Thank you Letter for Major Gift

8.      The National Alumni Association

a.      Bylaws

b.      Association Agreement